Projects Assistant

Role Overview

The Projects Assistant will support the Berlin-based partnerships team in carrying out everyday activities that facilitate the smooth-running of bespoke events that Apolitical designs with and for our partners. 

Role Responsibilities

• Manage internal business processes, such as maintaining databases of key contacts and organising colleagues’ participation in events
• Support the logistical planning of international conferences and evening events such as organising travel plans, catering, key event communication and tracking participants
• Facilitating groups at events
• Research key areas of interest and experts in the field for event proposals
• Compile data and analytics for quarterly partner reports 
• Develop and update media lists and prepare media pitches
• Manage relationships with external stakeholders 
• Communicate with senior members of government and the third sector
• Write grant progress reports for donors
• Use online tools to graphic design company marketing materials
• Copy edit and proofread proposals, marketing materials and presentations
• Offer business support to colleagues with attendance at key events, such as calendar management, research and speech writing
• Take on other duties as requested

Role Requirements

• Highly organised and methodical self-starter who has an excellent eye for detail 
• Up to 3 years experience working in a start up or other dynamic and fast-paced work place
• Interest in public policy, systems change, and social business
• Keen sense of the news/news cycles
• Previous experience working on high-level events and conferences
• Fluent in English, any further languages a plus
• Excellent communication skills, both written and oral
• Able to work autonomously and take initiative, offering up suggestions to improve practices or systems where needed
• Able to balance competing priorities and multiple projects and manage time effectively
• Good familiarity with Microsoft Office and GSuite
• Visual communications skills a plus
  

To apply, please submit your application via this link