Office Manager (m/f/*)

Ruptly Published: December 18, 2022
Berlin, Germany
Job Type


Overview Of The Company

Want to be part of a fast-paced dynamic international video news agency? Ruptly provides live, on-demand and archive video news footage to media across the world.

From our global headquarters in Berlin and offices based throughout the world, Ruptly combines cutting-edge technology with the best people to bring its clients the latest stories, as they happen.

We are a robust established company with the agility and attitude of start-up. Be part of a New Wave agency that is fast, flexible and at the forefront of news gathering and distribution.

Join us, and help deliver, news without the blindfold on.

Your Mission In The Role

We are looking for an Office Manager to be in charge of bringing more coordination and synergy to our office and to ensure the efficient and effective running of our office by providing team members with tools, resources, as well as initiatives that enable the achievement of great performance by the team.

a Snapshot Of Your Responsibilities:

  • Maintain the smooth running of the office and purchase supplies
  • Oversee cleaning, maintenance and food supplier and ensuring full availability.
  • Take care of the facilities, ensuring that the whole team is respecting the rules and following the company procedures.
  • Deal with correspondence and packages (incoming and outgoing), general complaints and queries.
  • Ensure that the employees have the tools they need and assist them in the setup, organize internal meetings, or take care of guests and clients (ad hoc support to wider team).
  • Plan and help execute the company events, celebrations and conferences.
  • Control the office inventory.
  • Dispatch inbound sales, support, and financial requests.
  • Support company operations by maintaining office systems and supervising staff.
  • Address employee's queries regarding office management issues.

What You Will Need?

  • 2 years of office management experience
  • Must be fluent in written and spoken German and very good in English
  • Very good knowledge of MS Office products
  • Excellent time management and multitasking abilities
  • Independent, structured and careful working style
  • Bringing new ideas and suggestions to the office space and dynamic
  • Motivated, empathetic, and looking to grow with the company.
  • Strong organizational and communications skills
  • You're a hands on person, always finding the way to solve emerging random problems
  • High level of trustworthiness, reliability, commitment and organizational skills
  • Dealing with confidential information in a diplomatic style

Why Ruptly?

  • A varied job in a dynamic working atmosphere
  • Opportunities to grow and develop
  • To an international and diverse team
  • A workplace characterized by an open and collaborative mindset
  • Fast track promotion available
  • Fresh fruits, coffee and breakfast
  • Company parties, events and trips
  • Based in the heart of Europe at a prime Berlin location

How To Apply?

Apply if you think we're a good match! We'll get in touch with you to let you know what the next steps are. Our recruiting team will go through applications in a timely manner.

Ruptly is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Please let us know if you require any reasonable adjustments to be made for the recruitment process.


Drop files here browse files ...
Are you sure you want to delete this file?