Administrative Assistant, Waltham

We are looking for a motivated individual, to work as an Administrative Assistant in our offices in Waltham. The person will assist his / her peers in a large range of administrative tasks and manage all clerical tasks.

Reporting to our VP of Finance located in Geneva (Switzerland), the person will daily deal with various partners (banks, suppliers, customers…).

JOB DESCRIPTION

• Answer and direct phone calls
• Welcome office’s guests
• Organize and schedule meetings and appointments
• Schedule travel arrangements
• Manage couriers and shipments
• Send checks to the bank
• Order office supplies
• Reconcile expenses reports
• Maintain filing system
• Scan and fill invoices
• Help and assist peers / manager when required (write a letter, contact a third-part…)
• Record invoices in our accounting system

PROFILE/REQUIREMENTS 

• Between 2 and 5 years of professional experience as administrative assistant
• Very good MS skills
• Ability to prioritize work
• Willing to learn
• Strong writing and verbal communication
• Details oriented
• Strong organizational skills
• Ability to multi-tasks