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10 great tools to boost the productivity of your startup team in 2021

Resource management optimization is a top priority for startups, as they’re usually super busy teams, which is a good thing when the busyness is truly productive and goal-focused. But when it’s not, lack of time, frustration, and burnout can lead to complete chaos. 

A focus on productivity can help teams to identify the circumstances that prevent their startup from growing. In order to optimise the status quo, make sure to track the right productivity metrics and to obtain real results in the short and medium-term.

A good level of productivity depends mainly on how time, information, and resources are managed, and on how tasks are prioritised in your company. This is why founders and startup team members need to become masters of their time and learn to choose the right tools to increase efficiency and freedom to work and perform according to goals.

With thousands of modern and affordable tools available, it’s easier than ever to optimise your team’s workflow and productivity. However, finding the right tools can be time-consuming and overwhelming since there are so many out there. This is why we’ve decided to safe you some and to introduce you to 10 great tools that help you boost team productivity. Here you go:


Teamwork is a project management platform that creates business management applications to help teams to manage their priorities, track progress, and hit deadlines, all from one central place.

Teams can make project management quicker and more efficient thanks to Teamwork’s multiple time-saving, collaboration-enhancing tools. Teamwork also enables integrations with tools such as Slack, Drive, Hubspot, Dropbox, and more. Try Teamwork now!

Features include:

  • Task management
  • Time tracking
  • Helpdesk
  • Chat
  • Sales CRM 
  • Content collaboration workspace 
  • Resource management
  • Reporting

Plans and Pricing:

  • Free – For individuals and small teams getting started with project management.
  • Deliver – To manage multiple projects for €10/month.
  • Grow – For larger teams with features to help get you efficient and organized for €18/month.
  • Enterprise (custom pricing) – Advanced security, extra speed, and additional security.


Gmelius Gmelius offers a way to collaborate, manage projects and automate workflows inside Google Workspace, enabling teams to collaborate right from the tools they already know.

Backed by Y Combinator, Gmelius empowers teams to work together on email, monitor and distribute their company’s workload visually, and automate all the work. Their daily apps, like Gmail or Trello, are brought together, with no need to migrate data to a different third-party solution or switch between tabs and apps. Company data is centralized, increasing productivity. Try Gmelius now!

Features include:

  • Meeting scheduler
  • Workflow automation
  • Shared inbox and email labels
  • Analytics 
  • Email templates and tracking

Plans and Pricing:

  • Plus – Includes 1 shared inbox, 10 shared workspaces, 3 automation, and unlimited email templates among other features for $9/month.
  • Growth – Includes 15 shared inboxes, 50 shared workspaces, unlimited automation, drip campaigns and mail merge, advanced analytics, Gmelius API, and Zapier integration, among other features for $19/month.
  • Enterprise – Unlimited shared inboxes and shared workspaces, custom reports, onboarding training, and many other premium features for $49/month.

As per usual, teams can start with a free trial.


PandaDoc empowers teams to easily communicate with customers through personalized documents that can be created in minutes, building stronger customer relationships, and saving more time.

Teams use PandaDoc to improve document workflows, insights, and speed while delivering a better experience for their clients. Using PandaDoc’s all-in-one document automation software, businesses are able to streamline the process to create, approve, and eSign proposals, quotes, contracts, and more. Sales and Marketing teams can create, send and track customizable documents, while Customer Success teams can focus on creating a personalized experience for each client. Try PandaDoc now!

Features include:

  • Proposals
  • Quotes
  • Contracts
  • eSignatures
  • Forms

Plans and Pricing:

  • Free eSign Plan – Includes unlimited legally binding eSignatures, unlimited document uploads, payments, and mobile app download.
  • Essentials – Includes templates, media drag and drop document editor, pricing tables, document analytics, and 24/7 email and chat support among other features for $19/month.
  • Business – Includes CRM and Zapier integrations, content library, custom branding, and approval workflows for $49/month.
  • Enterprise (custom pricing) – Includes SSO support and custom user roles, an unlimited number of team workspaces, Salesforce integration, user performance, and content reporting. 

Process Street

Process Street is a SaaS application helping businesses to build and track their processes using superpowered checklists and process workflows. The application enables teams to create simple recurring workflows, collaborate around them and track as they’re completed. Process Street combines advanced permissions, reporting and automation to revolutionize checklists.

Use cases for Process Street include new client setup, employee onboarding, monthly reporting, daily and weekly tasks management, and performance overview. Businesses can manage multiple organizations and teams. Try Process Street now!

Other features include:

  • Document creation
  • Collaborative workflows
  • Personalized access authorizations
  • Integrations with Drive, Dropbox, Salesforce, and more
  • Data management and protection
  • Activity feed

Plans and Pricing:

  • Basic – Includes unlimited workflows, process documentation, reporting, 1000+ Integrations, email and chat support for $12.50/month.
  • Standard – Includes due dates, enforced order, conditional logic, role assignments, and task permissions among other features for $25/month.
  • Enterprise (custom pricing) – Includes personalized onboarding and training, full workflow setup and integration assistance, API access, custom integrations, and other premium features. 


Hive is on a mission to improve workplace productivity for companies of all types and sizes. Hive is a productivity platform for centralized workflow management, providing solutions for project management, proofing and approvals, reporting and analytics.

Hive taps AI and machine learning to provide insights on team productivity and spot risks, and to optimize processes like resource allocation and client billing. It can be integrated with over 1,000 SaaS tools including Asana, Trello, Basecamp, and Smartsheet, from which it can import tasks. Try Hive now!

Other features:

  • Content calendar, Marketing Plan, and Onboarding templates 
  • Integrated email inbox
  • Internal communication
  • Task assignment
  • Creative collaboration
  • Time-tracking
  • Note-taking

Plans and Pricing:

  • Base price is $12/month – Includes flexible project layouts, summary views, chat, Hive mail, meeting notes, automated workflows, and dashboards.
  • Add ons – proofing and approvals, resourcing, timesheets, external users, enterprise security, and analytics. 


Calendly is a scheduling software taking the busy work of scheduling off users’ to-do lists so they can get more done. Professionals use Calendly to make 1-click meetings every week, by coordinating, and connecting business relationships all in one meeting lifecycle platform.

Calendly aligns, syncs, and integrates everything around users’ meetings empowering them to focus on more important things than constantly checking their agenda when arranging meetings. Users just have to set their availability and choose the type of meeting they want to have, then Calendly coordinates everything with the invitees. 

Users can share their availability anywhere with a link: websites, email campaigns, text messages, social profiles, or webchat. Calendly enables users to improve their booking flow using analytics integrations to measure funnels and refine their conversion strategy. Try Calendly now!

Other features include:

  • Automatic reminders and follow-ups
  • Integrations with Salesforce, Slack, Zoom or Teams. 
  • Payments with Stripe and PayPal integrations. 

Plans and Pricing:

  • Basic – to start using Calendly for free.
  • Premium – For individuals or small teams needing customization and advanced features for $8/month.
  • Pro – For teams and businesses with additional scheduling needs and a larger number of clients for $12/month.
  • Enterprise (custom pricing) – For teams and businesses with additional scheduling needs.


Todoist is a productivity app that helps teams and individuals organize work and life. Todoist’s mission is to provide a combination of features that ensures people always work on the right things at the right time without missing anything important, forming the foundation for a more calm, organized, and productive life.

Todoist enables actions like adding and scheduling tasks, syncing your inbox and calendar to add due dates, organizing projects on your own or with a team, assigning tasks to each person and collaborating. Users can set priority levels for each task and project, achieving better time optimization. The platform offers a list of integrations with tools such as Zapier, Alexa, Zendesk, Slack, Gmail, Outlook and more. Try Todoist now!

Other features include

  • Notifications and reminders 
  • Productivity tracker
  • Voice commands
  • Tasks categorization with labels
  • Pin projects, labels, and filters to favorites
  • Tasks search and filter creation
  • Personalized lists and boards
  • Add comments and files
  • Add websites as tasks
  • Add emails as tasks

Plans and Pricing:

  • Free – Includes 5 active projects, 5 collaborators per project, 3 filters, and 1 week of activity history.
  • Pro – Includes 300 active projects, 25 collaborators per project, 150 filters, unlimited activity history and reminders, automatic backups, and themes for only €3/month.
  • Business – Includes everything in Pro plus 500 active projects per member, 50 people per project, team inbox, billing, administrator and member roles, and priority in assistance and support. The price is €5/user.


Monday.com is a cloud-based platform where teams can create and automate -code-free- workflows in minutes to run their processes, projects, and everyday work. Teams shape their workflows and projects, with a platform that adapts to shifting needs quickly, and connects teams in a collaborative workspace. 

Monday.com enables users to modify the way they see data being it colorful and complex views or basic and practical analytics. The workload view allows managers to see who’s busy with what to avoid awkward conversations and get updated statuses. The platform also provides Marketing, Sales, CRM, HR and many other useful templates. There are more than 40 integrations with tools such as Mailchimp, Gmail, Slack or Excel among others. Try Monday.com now!

Other features include

  • Customizable workflow templates 
  • Scheduling
  • Notifications
  • Task assignment
  • Time tracking 
  • Automation 
  • Dashboards and insights

Plans and Pricing

  • Individual for free – Includes unlimited boards, up to 200 templates, and 2 team members.
  • Basic – Includes unlimited boards, templates, file storage, collaborative boards, Kanban view, and unlimited users for €8/month.
  • Standard – Includes unlimited users and boards, file storage, schedule view with Gantt, Calendar view, automation, integrations, and more. The price is €10/month.
  • Pro – Includes private boards, time tracking, up to 10 boards per project, board management, Google authentication, and unlimited visitors per month. The price is €16/month.
  • Corporate (custom pricing) – Includes all features, 1000GB of file storage, and 5 years of activity records.


Trainual is an intuitive training and process management tool helping growing teams to get everyone up to speed and on the same page. The app enables business owners, team leaders, hiring and training managers to centralize knowledge, organize processes, automate training, and create learning systems for building more scalable businesses. 

Businesses can group their content by role in the organization, assign it to the right people, and track their progress to make sure they’re up to speed. Using Trainual’s iOS/Android apps, Chrome extension, and web platform, teams can make all the company’s knowledge instantly accessible, searchable, and trackable. 

Trainual can be integrated with apps and software the teams use every day to boost productivity and automate time-consuming processes while onboarding and training. Teams can use Trainual’s ROI calculator to see how much time and money would be saved by using the platform. Try Trainual now!

Plans and Pricing:

  • Pro – Includes unlimited documentation, templates, training, tests, 700+ content quick embeds and first 25 users included. The price is $99/month.
  • Premium – Includes all pro features, phone support and coaching, Giphy and stock photo libraries, assign subject due dates and first 25 users. The price is $149/month.


Shift is on a mission to bring focus and convenience to the workday, making managing multiple apps and accounts easy through an all-in-one platform.

Instead of having to sign in to all email, workflow, and social media accounts with individual browser tabs, users can link all of them into Shift. The platform can integrate with Gmail, Slack, Grammarly, Zoom, Airbnb, LinkedIn, Spotify, and more (plus Chrome extensions). Try Shift now!

Features include:

  • Centralized Gmail, Outlook, and Office 365 accounts 
  • Apps directory
  • Unified search with mail, calendar or Drive accounts.
  • Custom notifications
  • Team collaboration

Plans and Pricing:

  • Basic – Includes up to 2 email accounts, 1 app account, shared workspaces, and desktop notifications for free.
  • Advanced – Includes unlimited email and app accounts, shared workspaces, desktop notifications, Google services, Chrome extensions, and unified search. The price is $99/year.
  • Teams – Includes unlimited email and app accounts, shared workspaces, desktop notifications, Google services, Chrome extensions, and unified search, consolidated billing, and team management dashboard. The price is $99/year.

Looking for more promising startups? If you’re a corporate or investor looking for exciting startups in a specific market for a potential investment or acquisition, check out our Startup Sourcing Service!

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Anto Guarin
Anto Guarin
Anto is the Startup Sourcing Manager at EU-Startups. She’s constantly on the lookout for promising startups and projects around the European scene. With a multicultural perspective, she's curious about culture, innovation and technology, strong impact projects, and creativity.

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